Update 1.71 of Vacancy Lab has just been released. We think that the new features will improve your experience so we've picked our favourite three to describe below.
Additional Client Information When Adding a Vacancy
When you add a new vacancy on the Vacancies Main Grid, the location of your clients now appears. This gives you additional information in case your clients have similar names and limits human error.
Postcode For Contacts in Main Grid
You can now configure the Contacts Main Grid to show your contacts' site postcodes. This is managed by selecting Tools > User Fields > Contacts Area and then selecting the check box next to "Site Postcode" under the "Include in Main Grid" column.
Mail Merge a Candidate from the Candidates Record
You can now do a mail merge from inside a candidate record by selecting Actions > Mail Merge Candidate. This allows you to easily employ your mail merge templates with fewer clicks!
Other New Features
Update 1.68 of Vacancy Lab has just been released and we’re really excited about some new features that we think you’ll really like too. Our favourite three are explained in detail here, but don’t forget to check out the list of new features that we include below.
By going to Tools > Company Documents under the “Administration” section. You can set up company documents that all your consultants will have access to. Then, when you send an email, you can easily attach these documents.
Multiple Email Signatures
By selecting Tools > Options > Email Client from within the Vacancy Lab system, you can now set up multiple email signatures. Then, when you send out an e-mail, you can choose from them, sending ever more tailored emails to your clients and candidates.
Text Message Templates
Having had such positive feedback on our templates for emails and documents, we’ve decided to expand the SMS functionality to include similar features. This means that you can now, quickly and efficiently, send out multiple groups of text messages without having to re-write your templates.
Other New Features
Version 1.67 of Vacancy Lab has just been released and we wanted to let everyone know what is included in the build. This update mostly includes requests to the system as well as various minor bug fixes.
The new location selection tool allows you to quickly select multiple locations. It also gives you the ability to search for locations by name - each matching occurrence is highlighted in the view. The tree of information is also expanded if the search results are further through the hierarchy.
You can now easily add or remove Candidates, Client Contacts, Clients or Vacancies with the updated selection feature. It's easy to make simple changes like removing an entry and not losing your previously selected entries.
Extra information shown for records as requested:
Version 1.65 of Vacancy Lab has just been released and we wanted to email everyone to let them know what is included in this build. This update mostly includes requests to the system as well as various minor bug fixes.
We have now added the ability to create headers and footers with customisable sizes. This feature stops headers and footers from covering the body of the document by automatically fitting the body outside of the chosen fitter area.
Several Vacancy Lab users have requested that certain tabs open by default when double-clicking on a value within the one of the main grids. With this new feature, each user can decide which tab is open by default within the options menu.
It is now possible to make a contact into a candidate if required. This feature comes as requested, and gives the option to change between contact and candidate through a right-click on the required name on the 'Add Candidate' screen.
Version 1.64 of Vacancy Lab has just been released and we wanted to email everyone to let them know what is included in this build. This update mostly includes requests made by our clients for the system as well as a few minor bug fixes.
Several clients have requested the ability to right-click in the space around data tables, to open the associated context menu, without clicking on a row. This has also improved functionality in areas of the system where there are no rows to click on.
We listened to your feedback about our major update to the Tasks, Events and Journals tab in the Clients, Contacts, Candidates and Vacancies. You can now view all entries by clicking the ‘Reset / Show All’ button. In the appropriate sections, ‘Client’ is now a returned data field.
The WordPress plugin has been updated to work in harmony with the latest major version of PHP(7) as well as having a few minor tweaks.
Other improvements to the system include:
Version 1.6 of Vacancy Lab has just been released, bringing with it a wide range of improvements including speed increases, an update to the summary tasks tabs and a great new reporting section designed to give your management team an easy to digest overview of each consultant’s performance.
A number of clients felt that having two tasks, events and journals windows was not the best use of space for the summary tab when you opened a record. In the new layout, the second tasks, events and journals window has been removed making space for the first window to be expanded. The expanded window has then been updated to provide additional information about the tasks, events and journals being displayed.
To improve the speed of opening a record, we have been adjusting how the record is loaded. One noticeable change is that we have stopped the data in the Tasks and Journals Tab from loading unless it is needed. This data was causing a significant delay in opening times and was rarely used in comparison to other parts of the record. The Tasks and Journals tab will now only start to load the data when you search for something.
The new reports have been designed to show a range of KPIs for any given consultant over a range of time periods, allowing you to easily identify how well they are performing and any areas they may need improvement.
The KPIs used in the report include:
Along with historical performance, the new reporting section also shows forecast statistics based on the number of currently open vacancies and the number interviews booked for the coming weeks.
Once you have received the new update, you will find the new reports by open the tools menu, clicking on general reports then selecting the consultants tab.
We are currently deploying a series of updates that will take Vacancy Lab to version 1.58. These updates include a number of significant new features and improvements along with the normal bug fixes making it one of the largest updates we have released so far, so large in fact that we had to split the update into several patches.
We are very proud to announce a feature that we have been wanting to bring you for some time, the Agency CV Generator.
The Agency CV Generator means that you can now create professional branded CVs that follow a consistent structure and pattern based on the data stored in your system. CV templates can be created via the template manager based on the new Candidate CV merge fields. New CVs can then be created from within each candidate record. As with all generated documents, generated CVs can even be edited retrospectively as required.
We have completely redeveloped the email system to remove some of the functional limitations being experienced by some users. Where the previous email functions attempted to pass emails directly to your email provider, the new email system employs an outbox so the system can send your emails in the background while you move on to other things.
The new email system means that that users should now only be limited by their email provider or system resources when sending large numbers of emails and mail merges.
We have updated the WYSIWYG text editor user throughout the system to make it easier to use and more intuitive. Along with the new editor we have also added number of improvements to the PDF generator (including the ability to have headers and footers and the much requested support for Calibri!)
We are proud to announce that we now integrate with Logic Melon alongside Broadbean and Jobmate. A number of clients requested we add support for this award winning job posting service and we were happy to oblige.
Another feature that has been requested by a number of clients was the ability to quickly lookup a candidate or contacts social media profiles. The right click contextual menu for the candidate and client contact grids now include options to lookup someone's Linkedin, Twitter and Facebook profiles which will open in a new window.
As this is an especially large patch we will be rolling it out to each client one by one so we can go through the changes with you and answer any questions you may have. This process has already started and will be continuing over the coming weeks.
As always we would like to thank all our users for the amazing feedback we have been receiving. While we cannot promise to include every suggestion we receive, it all goes towards helping us understand how the system is being used and evaluate which areas to work on next.
We have just released an update to Vacancy Lab taking us up to version 1.53. This update is predominantly bug fixes and performance improvements but also includes an enhancement to the adhoc search for candidates.
When using the text search section of the adhoc search, the system will now highlight the keywords and phrases you are using in the preview pane of the candidate’s CV making them far easier to find. Each keyword will even get its own colour so you can differentiate between duplicates.
There are also a number of other small fixes and improvements
After several years of development, we are proud to announce the public release of Vacancy Lab, our new web based recruitment CRM and ATS. Designed to be a replacement for our existing offering, the Palustris Recruitment Software, Vacancy Lab has capitalised on the years of feedback we have received from our existing users and combined it with the latest web based technologies to provide a powerful and intuitive Recruitment Software solution.
Vacancy Lab comes with all the features you would expect from a mainstream recruitment software package as well as a few higher level functions that are more unique:
Vacancy Lab includes a powerful CV processor that will take all the work out of adding new candidates. Just drag and drop the CV file into the window and Vacancy Lab will upload it to the system, pull out a range of contact and personal details, identify any skills that are relevant to you and process any employment history it finds. If you deal with so many CVs that even that sounds like hard work, Vacancy Lab also includes a bulk processor that will allow you to process hundreds of CVs at a time!
Vacancy Lab will help you cut down on those repetitive everyday tasks that eat into your valuable time by allowing you to automate them. Be it generating welcome emails or setting important reminders, tell Vacancy Lab what you need and when and Vacancy Lab will do the rest. Not only does this feature save time but also helps with compliance to ensure that all clients and candidates get a consistent experience no matter who they deal with.
While Vacancy Lab includes the ability to email people through the system, we recognise how much people work form mail clients like Microsoft Outlook. Vacancy Lab can automatically log emails you send and receive through outlook against the relevant clients and candidates in the system. This means you can maintain a complete email history in Vacancy Lab even when you are using outlook.
For a more comprehensive list of features, click here to see our main features page.
While Vacancy Lab has been completely redeveloped, we have carried over many of the strong features from Palustris such as the easy to use interface and right click menu. Another featured that has been retained is the ability to host Vacancy Lab yourself. Unlike most web based systems where you have no choice but to trust the software provider with your data, Vacancy Lab offers you the opportunity to host it on your own server, be that a cloud server from someone like amazon or a server in your office. This mean that Vacancy Lab users can benefit from a number of different hosting options that are not available through other software providers.
To celebrate the launch of Vacancy Lab, anyone who has a demo of the system will qualify for free installation and setup if and when they decide to signup. Click here to use our online booking form to book your demo now.